Executive Secretary

# Executive Secretary

##### Deadline: Open until filled - Job Code: 2.1.04

The Organization of the Petroleum Exporting Countries (OPEC) has a vacancy based in Vienna, Austria, for Executive Secretary in the Director, Research Division's Office.

**Main Responsibilities**
* Arranges and records incoming correspondence (memos/letters/e-mails/invoices), and assists the Director in dispositions and distribution to the relevant staff; monitors and keeps Director informed regarding the status of follow up
* Arranges and records outgoing correspondence (memos/letters/e-mails/invoices), assisting the Director in checking wording and style, and providing the necessary background information; dispatches and files as required
* Drafts memos/letters/e-mail/other response statements as requested by the Director
* Follows-up pending matters within the Division and with other Division/Departments/Offices
* Finalises the Division's reports and presentations to Management and to the Governing Bodies
* Schedules appointments of the Director
* Translates correspondence from German to English and vice versa as required
* Assists in the preparations for Meetings of Ministers, Governors and other high-level bodies; services these meetings and produces minutes/summaries of proceedings or decisions thereof
* Carries out any other tasks assigned by the relevant superiors as pertain to his/her background, qualifications and position

**Requirements**
* Vocational training
* 5 years of work experience

**Skills and Knowledge**
* Office administration
* MS Office
* Typing
* Effective writing & reporting
* Communication & interpersonal skills
* Customer service orientation
* Initiative and integrity
* Proficiency in written and spoken English, German an asset

**Offer**

Monthly basic salary of € 4,763 x 12 per year, with tax-free benefits and six-week annual leave.

**Applications**

Applicants should please complete the form called "Application Form" which may be downloaded from our homepage (www.opec.org) and send it to:

OPEC
Finance & Human Resources Department
Helferstorferstrasse 17
A-1010 Vienna - AUSTRIA
Or email: recruitment@opec.org

Online applicants should quote " **Job Code 2.1.04** " in the "Subject" field. An automatic reply will be sent to confirm the successful submission of the documents.

Deadline: **Open until filled** . Acknowledgements will only be sent to short-listed candidates.