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Executive Secretary Team Member

# SGAC is looking for an Executive Secretary Team Member

Home/Vacancies Past/SGAC is looking for an Executive Secretary Team Member
SGAC is looking for an Executive Secretary Team Member

The SGAC is seeking one volunteer to join the Executive Secretary Team as a team member. This is an opportunity to learn about critical functions within SGAC, receive training and gain experience from the executive secretaries, and transition to the executive secretary position after one year.

If you are an SGAC member who is looking for an opportunity to become more involved in a role that offers challenging, rewarding, and professional skill-building experiences, then apply today!

**Deadline for applications:** 6 February 2022

## Responsibilities

The Executive Secretary team member tasks include:
* Supporting the executive secretaries with the management and improvement of the NPoC recruitment process
* Keeping track of NPoC and Regional Databases, in coordination with the Regional Secretaries, and Executive Secretaries.
* Documenting executive council meetings, General Assemblies and other meetings (taking minutes)
* Preparation of certificates of appointment, business cards and other requested documents for SGAC team members
* Responding to e-mail requests by team members

The Executive Secretary Team Member will work under the supervision of the Executive Secretaries.

**Estimated time commitment:** Estimated at an average 3 hours a week.

**Duration of the term:** 2 years.

**Note:** This is an unpaid volunteer position.

## Necessary Qualifications

* SGAC membership: registration on the SGAC website and below 33 years of age at the time of recruitment
* Ability to work in a fast paced, quick turnaround international environment and meet deadlines without compromising the quality of work
* Strong or competent working knowledge of computer applications and management apps (Google Apps, Microsoft Office Suite, GIMP/Photoshop)
* Excellent written English
* Speedy email response time

## Benefits

SGAC is a unique, non-governmental, non-profit organisation that empowers its student and young professional members to engage directly with the international space community and influence the future of the space industry.

Be a part of leading and shaping our organisation! Benefits of this position include:
* Meeting and working with young space sector leaders from around the world
* Having a higher chance of receiving SGAC scholarships to attend conferences around the world
* Being recognised internationally as part of the organisation's leadership on the SGAC Team webpage
* Being invited to attend United Nations Committee on the Peaceful Uses of Outer Space meetings and other conferences as part of the official SGAC delegation
* Building leadership skills and other skills that are directly translatable to your career
* SGAC team members receive discounts on SGAC events, and also receive consideration for SGAC Space Generation Leadership Awards and Global Grants Program

How to Apply

To apply for this position, please complete our Vacancy Application Form by **6 February 2022** with the following documents as attachments:
* A Letter of Intent (maximum 1 page)
* Your CV (maximum 2 pages)
* List of three past experiences and how they have prepared you for this role (maximum 1 page)

Only complete applications will be considered.

## Timeline for applications

Applications Open: 11 January 2022
Applications Close: 6 February 2022
Review of Applications: 10 February 2022
Online Interviews: 14-20 February 2022
Announcement of Outcome: 22 February 2022

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