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Finance and Budget Officer (Container Control Programme)

Job Opening
Posting Title:
Finance and Budget Officer (Container Control Programme) - Temporary, P3 (Temporary Job Opening)
Job Code Title:
FINANCE AND BUDGET OFFICER
Department/ Office:
United Nations Office on Drugs and Crime
Duty Station:
VIENNA
Posting Period:
22 February 2021-28 February 2021
Job Opening number:
21-FIN-UNODC-150366-J-VIENNA (E)
Staffing Exercise ID:
N/A
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
The post is located in the Implementation Support Section (ISS), Organized Crime and Illicit Trafficking Branch (OCB), Division for Treaty Affairs (DTA). The incumbent will work under the direct supervision of the Senior Programme Coordinator of the Container Control Programme (GLOG80) and the overall guidance of the Chief of the Implementation Support Section. The focus of the UNODC Container Control Programme is to assist law enforcement agencies to identify and inspect high-risk containers.

For more information on UNODC, please visit the following website: www.unodc.org.
Responsibilities
Within delegated authority, the incumbent will be responsible for the overall monitoring, evaluation, coordination and timely implementation of all financial administration and budget related actions for Container Control Programme (CCP) activities at Headquarters (HQ) and in the field. The incumbent will perform the following specific duties:

*According to programme requirements and activities, monitor and review the programme budget and funding, ensuring compliance with approved donor funding agreements, agreements with implementing partners, UN policies and financial rules and regulations and costed work plans; identify bottlenecks, inconsistencies and take/propose corrective action in consultation with senior management;
*Prepare, coordinate, monitor and report on the global programme budget under the supervision of the Senior Programme Coordinator; prepare financial statements, project budget reports and revisions, relevant documentation for donors according to donor requirements and other documentation with respect to budget performance submissions and financial overviews; analyse and present information and data;
*Serve as a member of the CCP HQ Management Team and provide financial advice to the team on existing resources, future challenges and long-term funding implications; provide guidance to programme staff in the development of budgets;
*Act as certifying officer for CCP;
*Provide support to the Senior Programme Coordinator with respect to the elaboration of resource requirements for budget submissions; Review and analyse data with respect to the finalization of cost estimates and budget proposals, including in terms of staff and non-staff requirements; elaborate budget estimates for new proposals;
*Administer and monitor resources, including the review of agreements and cost plans, status of implementation, utilization of funds, validity of contributions/grant agreements and related issues, ensuring compliance with regulations and rules and established policies and procedures;
*Analyse and monitor budget implementation and determine/recommend reallocation of funds when necessary; make appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures; Monitor expenditures to ensure that they remain within authorized levels;
*Liaise with implementing partners, monitor and verify expenditures of executing agencies, such as the World Customs Organization (WCO) and other partners by pledges and according to activities in different regions; monitor workplans and ensure that all activities in UNODC and the WCO are charged to the correct donor and correct budget line; review and approve reconciliations; verify accounts, monitor transfer and cross check transactions in accordance with reporting requirements;
*Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures;
*Ensure that legislative mandates are accurately translated into programme budgets;
*Coordinate, review and guide the work of administrative and financial staff of the programme at HQ and in the field;
*Participate in field missions, including the provision of guidance, assistance and training to project staff; Identify bottlenecks and work collaboratively with field staff in order to find solutions;
*Conduct finance and Umoja training to CCP HQ and field office staff;
*Participate in the recruitment of CCP finance staff;
*Perform other work-related duties, as assigned.
Competencies
*Professionalism: Has knowledge of budget and financial principles and practices in general, and in particular the United Nations Financial Regulations and Rules. Is able to independently conduct research and analysis, formulate options and present conclusions and recommendations. Has knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management. Is able to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Committed to implementing the goal of gender equality by
ensuring the equal participation and full involvement of women and men in all aspects of work.

*Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

*Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
Advanced university degree (Master's degree or equivalent) in business administration, finance, budget, accounting, management or related field is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of progressively responsible professional work experience in finance, administration, budget, business administration or a related area, of which several years at the international level, is required.
Experience in financial management analysis and budget monitoring is required.
Experience financially supporting a technical assistance programme in an area relating to drug control, crime prevention, criminal justice or similar field is required.
Proven hands on experience with ERP applications is required.
Experience with SAP based applications, such as Umoja, is desirable.
Proven hands on experience in financially managing agreements with implementing partners, including expenditure monitoring, recording and reconciliation is desirable.
Experience in supporting the recruitment of finance staff is desirable.
Experience with the United Nations System or similar international organization is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.
Special Notice
This temporary position is for a duration of six months. Actual filling of this position and actual duration of the assignment is subject to availability of funding. If the selected candidate is an internal staff member of the United Nations Secretariat, the selection may be administered as a temporary assignment.

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

Vienna is classified in the H category (family duty station).
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or
under unequal or coercive conditions. The term "sexual harassment" means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

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Finance and Budget Officer (Container Control Programme)

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Aktualität
23.02.2021

Tätigkeitsbereich
Finanzwirtschaft

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Finance and Budget Officer (Container Control Programme)

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